Please note: Below is the current policy and procedures for the Department of Education (ED). This policy and procedure will change as all federal funding agencies begin compliance with the August 2022 White House Office of Science and Technology Policy (OSTP) policy memorandum entitled “Ensuring Free, Immediate, and Equitable Access to Federally Funded Research.” Please see our OSTP/Nelson Memo impact webpage for more details and updates about the policies and upcoming changes.
Overview
The U.S. Department of Education Plan and Policy Development Guidance for Public Access: Improving Access to Results of Federally Funded Scientific Research (ED PPDG) applies to peer-reviewed scholarly publications and digital research data, particularly digital research data underlying peer-reviewed scholarly publications, produced in whole or part, by ED grantees or ED contractors. The majority of ED grants supporting research and development come from the Institute of Education Sciences (IES).
What do I need to submit?
PIs are required to submit the electronic version of their final peer-reviewed scholarly manuscripts or the final published article, provided the author has the right to submit the published version.
Where do I submit this?
Research publications and data are submitted to the Education Resources Information Center (ERIC). ERIC is the Department of Education’s database for education research and is searchable and available to the public. Access to the full text of submitted articles is available in ERIC after an embargo period of not more than 12 months, from the date of publication.
When do I need to submit?
PIs are required to submit the electronic version of their final peer-reviewed scholarly manuscripts upon acceptance for publication in a peer-reviewed journal or upon completion of an institution’s internal peer-review process.
How do I submit required publications?
IES requires its grantees and contractors to submit their peer-reviewed scholarly publications to ERIC via the ERIC Online Submission System.
More information
- U.S. Department of Education Plan and Policy Development Guidance for Public Access (ED-PPDG October 2016)
- IES Policy Regarding Public Access to Research
- IES Policy Statement on Public Access to Data Resulting from IER Funded Grants
- ERIC Grantee and Online Submission System
- IES Public Access Policy: How Grantees and Contractors Meet Requirements by Submitting Work to ERIC (video)
- Tips for Using the ERIC Online Submission System (video)